🗄️Self-Hosted DMS
Manage, organize, and search your documents on your own server with this self-hosted document management system, featuring OCR, versioning, encryption, and optional local AI.
About this software
BitByBitCreation DMS provides a central platform for managing your documents on your own server. Import multiple files at once, extract text from documents using OCR, and organize your files with categories, tags, and metadata. With optional local AI powered by Ollama, documents can be automatically classified and categorized. Document versioning, archiving, role-based permissions, and an activity log help you manage your documents systematically. Set validity dates and retention periods to prevent the premature deletion of documents that must be retained. Optional document encryption provides an additional layer of protection for stored files.
Features
- ✓ Self-hosted – keep your documents under your control
- ✓ Optical character recognition (OCR) for searchable document content
- ✓ Optional automatic document classification using local AI powered by Ollama
- ✓ Bulk import for uploading multiple documents at once
- ✓ Organize documents with categories, tags, metadata, and folders
- ✓ Document versioning to track changes over time
- ✓ Archiving with restore and permanent deletion options
- ✓ Validity dates and retention periods with deletion protection
- ✓ Optional encryption of stored documents
- ✓ Roles and permissions for users and document access
- ✓ Activity log for tracking important actions
- ✓ Configurable storage quotas to limit storage usage
- ✓ Privacy and security features designed with GDPR principles in mind
- ✓ Easy installation with a built-in setup wizard
- ✓ Multilingual interface available in 10 languages
Proceed for payment and download. This offer is exclusively for B2B / business customers.
Need Custom Modifications?
I am happy to tailor any module to your specific requirements – or develop a completely new one for you.
Related articles
Read more about DMS, OCR and self-hosting.
What is a DMS? The Complete Guide
A document management system helps you securely store, quickly find, and structurally manage documents. Learn which features matter most and when a DMS is worth it.
Read more →
Local AI for Documents: Benefits of Ollama and Self-Hosted Software
AI can analyze documents, extract insights, and simplify filing. With local AI like Ollama, this can be achieved without relying on third-party AI services.
Read more →
Self-Hosted DMS: Benefits for Businesses and Freelancers
Greater control over your documents, infrastructure, and data: Learn about the advantages of a self-hosted document management system and what to consider when choosing one.
Read more →